Citators Switch to Online

The Cincinnati Law Library will be removing from the collection the majority of the print Shepard’s volumes, but will provide online cite checking for members. This change is necessitated because the online sources provide more current information than the print sources.

To quantify the difference between online and print citators the following checks were completed on June 1 and 4, 2001. Text searches of online and CD-ROM databases were also done for comparison.

The cases selected for this project was Linko v. Indemnity Insurance Co. of Am. 90 Ohio St. 3d 445, 739, N.E. 2d 338 (2000). The case was decided on December 27, 2000.

Shepard’s Citator in print is familiar. Since this case was decided in late December, and the Shepard’s Citator’s were revised in 2000, it is only necessary to check the April and May 2001 Supplements. Using both the Ohio State 3rd and N.E. 2d citations, the only citing references have rehearing denied abbreviations.

The Shepard’s CD, available in the Law Library, has an issue date of Aril 18, 2001. It shows only the rehearing denied references.

Using Shepard’s on Lexis.com found four citing decisions. Three are listed discussing Linko but one, from the U.S. District Court for the Northern District of Ohio, has an explanatory note that Linko was superceded by statute.

A KeyCite check, completed on WestLaw, lists the same four citing cases indicating, with a yellow flag, that the U.S. District Court case distinguishes Linko. Although it was not evident in this research, cases are usually available on KeyCite more quickly than Shepard’s.

There is an alternative to citation checking, text searching with a search designed to identify citations. Using that method, the Anderson Ohio Law on Disk CD includes one of Linko’s progeny. The West Premise CD of Ohio materials has two. Casemaker online from the Ohio Bar has one. None of these would have the U.S. District Court case, since these databases are limited to Ohio materials.

WestLaw and Lexis offer libraries which compile Ohio State and 6th Circuit cases decided under Ohio law. A text search of those databases identified the four citing cases. If the search were done in the Ohio databases, the U.S. District Court case would be missed.

Therefore, relying on more current information available from online citators, the Cincinnati Law Library is shifting from print Shepard’s to online citation services. We have provided online citations checks at no charge to Law Library members for the last year. With the new contracts, members will have the option of completing their own Shepard’s searches on Lexis.com or KeyCites on WestLaw. If the citation check requires only 3 pages of printing, the printing charge is waived, otherwise, prints are paid at the usual charge of 10 cents per page.

As part of the contract for online citators, searching of national and Ohio primary law on Lexis.com and WestLaw is available to Law Library members at no charge, when performed on the computers in the Law Library. If another member is waiting to do computer research, sessions will be limited to 20 minutes.

We will retain one set of Ohio Shepard’s citators, as well as Kentucky, Indiana and certain Federal and general citators. These are for in house use. Please be aware when you use them that more recent information may be available online.

Also, other print and CD-ROM Shepard’s titles will not be renewed as the current subscriptions expire. CD-ROM publications will be reviewed and some may not be renewed. The Decennial and General Digest are being reconsidered. A Key number search on WestLaw will provide the same information in a more convenient format. It is possible to tailor the Key number search to obtain only results from particular courts or containing specific words.

Providing more online access and resources is important in keeping the library current. However, this is a circulating library. Online or CD publications can not and will not replace circulating material.

Had you noticed...? In order to inform you of the Cincinnati Law Library’s holdings, this column will feature brief reviews of new, important or underutilized publications.

Bar Journals

The Law Library offers access to journals published by state and regional bar associations on microfiche. These useful secondary resources provide commentary and news, as well as information on pending legislation and recent court decisions. The bar journals also provide information about local attorneys and their expertise and accomplishments. One can determine if the library has a particular bar journal by entering its title in the online catalog which can be found on the library’s webpage (http://lawlibrary.hamiltoncountyohio.gov).

Articles addressing a particular subject or topic can be located using the Index to Legal Periodicals which the library has available in either the traditional paper or through Infotrac on the web (which can be accessed from the computers in the library bookmarked as an internet favorite). Once located, the articles can be printed on the library’s new microfiche reader/printers at a cost of only $0.25 per page.

Code of Federal Regulations in Paper!

The library is now receiving the Code of Federal Regulations in paper. The set will be in its old location in the copy room. Although not yet complete, Titles will be received in numerical order. The CFR will continue to e available on lexis.com, WestLaw and microfiche. The archival microfiche is available from 1939 when the CFR was first printed.

CLE Course Material

The library maintains Continuing Legal Education course materials for Ohio. CLEs can be a good source for recent updates in the particular area of the law. They also contain forms and checklists for specific actions or transactions under Ohio law.

The library has established standing orders to receive all of the materials published by the Ohio State Bar Association, CLE Institute; the Cincinnati Bar Association; and those materials published by the National Business Institute which relate to Ohio. These materials are shelved in the Ohio Reference area under the call number that relates to their subject (as opposed to all of the CLE materials being shelved on several adjacent shelves, as was formerly the case). It is possible to locate CLE titles by searching the Law Library catalog.

Medical Collection

The Law Library maintains a basic collection of medical texts, which were recently reviewed and current editions purchases. A few additional medical titles were added to the collection. These materials were purchases with fund from the Rufus King for the purpose of assisting the Law Library in purchasing books and materials.

Uniform Commercial Code Materials

The library has several useful sets of UCC materials for members located in the Text Room. These materials consist of the code with state-specific annotations, case digests, and case reporting services. each set has its own subject matter index, which will be very specific. These materials are shelved at KF 879 in the Text Room. There are also UCC forms in both the Ohio and general form books.

Changes

Glenna Herald, Legal Reference Associate, has left the employ of the Cincinnati Law Library Association. She is now employed by the Northern Kentucky University, Salmon P. Chase Law Library.

Tom Enneking, who has a M.L.S. from University of Kentucky, accepted employment as Legal Reference Associate.

Congratulations

Larry Richmond completed his M.L.S. at University of Kentucky in May.

Renovations – reprise & reprieve

The cork floor in the Main Library room has deteriorated to an unsightly condition. Replacement of the floor was included in the 2001 budget, but has been delayed due to financial concerns. The decision to delay will be reviewed later in the year. If not completed this year, the project will be reconsidered in the 2002 budget.

Shifting Materials

The Law Library is on the move, so to speak. We are shifting publications to make shelving room Please excuse any inconvenience while we are working. If you need help locating materials, please ask.

Totidem Verbis ?

True, we build no bridges. We raise no towers. We construct no engines. We paint no pictures – unless as amateurs for our own principal amusement. There is little of all that we do which the eye of man can see. But we smooth out difficulties; we relieve stress; we take up other men’s burdens and by our efforts we make possible the peaceful life of men in a peaceful state.

John W. Davis, Address at 75th Anniversary Proceedings of the Association of the Bar of the City of New York, March 16, 1946